Extending a zoom meeting to a sub meeting

[eamon]

Hi

 

A bit late to this topic.

 

It might be worth a quick look at ZoomOSC. This is effectively a specialised variant of Zoom which can receive commands through OSC.

 

Kinda envisioned with Isadora/Qlab controlling it. Any program that can send OSC commands will work with it though.

 

I do not know if the sub rooms are a thing or if the programming element of this is to much for the intended task...?

 

 

ZoomOSC

 

I have only touched upon it but it is quite powerful. Might not be right for this event.

 

 

eamon

[david.elsbury]

Zoom isn’t designed to work this way. The ZoomOSC looks intriguing but it doesn’t offer any new features; just a way to control zoom better as part of a production workflow

[richard]

I've just this week done something similar - with one presenter presenting to two separate zoom calls, with at times the two calls being able to communicate to each other, and other times being de-linked. It worked fine but may be difficult to scale up to twenty calls..

[sunray]

Getting back to this, in Zoom when teams go off into their room, do they still see or hear the Chair and equally does the chair hear or see them? Edited January 4, 2021 by sunray

[timsabre]

Getting back to this, in Zoom when teams go off into their room, do they still see or hear the Chair and equally does the chair hear or see them?

 

No, they can only hear/see the others in the same room. The Host can manually dip in and out of any room but can't see or hear anyone unless they are in their room.

 

(this is for "breakout rooms" on standard Zoom, I don't know about webinars or Zoom Rooms which may be different)

 

Edited January 4, 2021 by timsabre

[sunray]

Thanks Tim.

Basically the date and time are set for this Zoom meeting and some of the organisers seem to think it will be fine to use a standard meeting with breakout rooms. However I'm still very nervous of the abilities of too many of the participants to be getting adventurous.

Getting back to this, in Zoom when teams go off into their room, do they still see or hear the Chair and equally does the chair hear or see them?

 

No, they can only hear/see the others in the same room. The Host can manually dip in and out of any room but can't see or hear anyone unless they are in their room.

 

(this is for "breakout rooms" on standard Zoom, I don't know about webinars or Zoom Rooms which may be different)

 

 

 

I assume the Host CAN drag everone back, I see differing opinions on YT. Can the Host give a warning they are being brought back?

Edit: if host does a screen share is that visible in breakout room?

 

Edited January 4, 2021 by sunray

[timsabre]

Yes the host can get everyone back - participants get 60 seconds countdown that they are returning to the main meeting, or they can click a button to return at any point during the countdown.

The host can broadcast a text chat message to the rooms but I don't think you can do screen share or anything.

See the zoom help, it's fairly helpful https://support.zoom.us/hc/en-us/articles/206476313-Managing-Breakout-Rooms

 

[J Pearce]

Worth mentioning that Teams now has an implementation of breakout rooms. It has much the same offering as Zoom's implementation.

[sunray]

Worth mentioning that Teams now has an implementation of breakout rooms. It has much the same offering as Zoom's implementation.

I've been using Zoom for a number of years in several different groups of people, well before 365 invented teams.

 

I think they have all tried teams and universally gone back to Zoom for ease of setting up and operation also the ability to contact Zoom for help.

 

That said, I personally haven't looked at Teams for maybe 2.5 years so when one group attempted to run an EGM gave up trying to get everyone in after 1/2 hour and abandoned Teams in favour of Zoom.I have no ideas what changes have been made since then. Is 365 still required to host a teams meeting?

 

[sunray]

Worth mentioning that Teams now has an implementation of breakout rooms. It has much the same offering as Zoom's implementation.

I've been using Zoom for a number of years in several different groups of people, well before 365 invented teams.

 

I think they have all tried teams and universally gone back to Zoom for ease of setting up and operation also the ability to contact Zoom for help.

 

That said, I personally haven't looked at Teams for maybe 2.5 years when one group attempted to run an EGM gave up trying to get everyone in after 1/2 hour and abandoned Teams in favour of Zoom.I have no ideas what changes have been made since then. Is 365 still required to host a teams meeting?

 

[sunray]

So the training event just didn't work, there was far too much back and forth messing about, we improved matters by reducing the call back notice from 60 to 10 seconds but the constant request for breakout by any one team and the resulting traffic as others also moved off was a ball breaker.

Sadly not the predicted solution.

Glutton for punishment, I'm now running a quiz on Saturday, at the moment 11 teams and 31 participents which I'm hoping will go much better.

 

[sunray]

So the training event just didn't work, there was far too much back and forth messing about, we improved matters by reducing the call back notice from 60 to 10 seconds but the constant request for breakout by any one team and the resulting traffic as others also moved off was a ball breaker.

Sadly not the predicted solution.

Glutton for punishment, I'm now running a quiz on Saturday, at the moment 11 teams and 31 participents which I'm hoping will go much better.

 

And my results from the Quiz?Final arrangement 29 participants in 8 rooms, all pre registered emails and allocated to the rooms by mid morning, I practiced with 6 devices within the home and I believed it was going to run like clockwork.

19.30 start and I suggested we practiced entering and returning from breakout rooms and lo and behold 19 didn't receive their invites as they had used a different address to log in, worst case being a group of 4 who claimed this is one of the easiest procedures who all used different addresses. I didn't know more than half of participants and it took 1/2 hour of nagging from participants to identify who they are and where they belonged.

After that it went quite smoothly except it took a minute each time I opened breakout rooms for them to all leave and lots of complaints 5 minutes [4 minutes for the slower participants] was not long enough to dicsuss 10 fairly easy questions. We managed 7 rounds in 100 minutes after the initial lost 30.

 

Normally in a hall this quiz is a POP, 10 rounds of 10 questions plus a couple of table/marathon rounds and a game in the sausage and chips interval.

Oh boy do I hope covid restrictions are gone next January.

Having said all this, it was infinitely better than the training session.

Thanks for all of the previous suggestions. Hope you all have a better year.