Seano Posted December 8, 2006 Share Posted December 8, 2006 Mine come off the database bit of a combined office package (Clarisworks 4) running on an ancient Mac. I really need to do something about that, I'll be migrating to Openoffice on a less ancient (Linux) PC sometime soon I think. Something worth mentioning: An email is no more secure than a postcard - it is generally a bad idea to email anything in plain text that you wouldn't be happy to post without an envelope. I find more and more companies wanting bank details, NI and tax numbers and other information on invoices, and I read in the newspapers that 'identity theft' is a growing problem - so please don't email invoices with sensitive information on them unless you're using strong encryption (PGP, GPG etc.) Seanx Link to comment Share on other sites More sharing options...
w/robe Posted December 8, 2006 Share Posted December 8, 2006 There is still one person who regularly works for me that still sends in hand written invoices. They are on 4" x 5" pieces of paper with a number printed in the top right corner, everything else is by hand. In some ways it is quite nice in a Dickensian kind of way but they are the ideal size pieces of paper to loose as they are so much smaller than all the A4 invoices. My favourite 'invoices' are from a little old lady who occasionally hand knits for me. She doesn't send in invoices at all just a tasteful note enquiring about my health and mentioning in passing how much she would like to be paid. Link to comment Share on other sites More sharing options...
broadcast_techie Posted December 11, 2006 Share Posted December 11, 2006 The software I use is: http://www.easyinvoicing.co.uk/index.htm Very easy and only £20... Kris Link to comment Share on other sites More sharing options...
lightsource Posted December 12, 2006 Share Posted December 12, 2006 Self written database, based on Visual FoxPro, Hard to learn ... but... far superior to access / excel Really is a great package, but it's like learning a new language :D Link to comment Share on other sites More sharing options...
Colin Posted December 12, 2006 Share Posted December 12, 2006 I definitely would use excel makes life incredibly easy adding everything up. But as soon as I email anything be it a word document, spreadsheet etc I use primopdf:http://www.primopdf.com/incredibly easy to use, installation is quick and when you want to use it, just go to print, select primopdf as the printer and it brings up a window asking where you want to save it. I find this makes things look a lot more professional. Link to comment Share on other sites More sharing options...
Stuart91 Posted December 12, 2006 Share Posted December 12, 2006 A second vote for Filemaker. Won't necessarily be the right choice for everyone, but over the years we have gradually developed our database to do invoicing, track hires, and handle promotional mailshots etc. The big advantage is that you are able to customise almost every aspect to suit your needs, the drawback is that you need to learn how to do it! Although the learning curve isn't that steep. Link to comment Share on other sites More sharing options...
sideshowmark Posted December 12, 2006 Share Posted December 12, 2006 I seem to be in the excel then print to pdf category - the pdf print driver is from http://www.software995.com/ you have to put up with adverts on screen but its not too intrusive and it's really easy to use. Thanks for the tip on identity theft by the way - I'll be taking my BACS details off emailed invoices from now. Link to comment Share on other sites More sharing options...
Rowan Posted December 14, 2006 Share Posted December 14, 2006 My favourite 'invoices' are from a little old lady who occasionally hand knits for me. I completely missread this, but it made me chuckle. Link to comment Share on other sites More sharing options...
daviddorey Posted March 8, 2008 Share Posted March 8, 2008 For those on macs - macfreelance is a great bit of software which keeps everything together. http://www.macxware.com/site/products/MacF...e/overview.html I've just bought a copy after using the demo and it seems pretty straightforward and at $40 you can't really go wrong! Link to comment Share on other sites More sharing options...
itinerant baker Posted March 8, 2008 Share Posted March 8, 2008 Another vote for openoffice, partly for it's pdfability. I'm lazy when it comes to working out dates so I just say '1 calender month' in my small print. I also import the date into another SS for my books which is what I use to keep an eye on who's late at paying. Link to comment Share on other sites More sharing options...
zonino Posted March 9, 2008 Share Posted March 9, 2008 A quick plea... When you're sending out invoices, PLEASE send them on A4 pieces of paper, the finance department will thank you for it, and if you find yourself working for a large organisation who have a seperate accounts payable department, the invoice is less likely to get lost. I know of one design company who invoice on paper 21cm squared, sure it stands out, but half the time the invoices disappear at the scanning room because they aren't a standard size... Link to comment Share on other sites More sharing options...
frazer Posted March 10, 2008 Share Posted March 10, 2008 I use a program called Invoice 2 go. It is very easy to understand with a WYSIWYG layout of your invoices. No forms to fill in when creating invoices, you just type straight onto the template. It includes useful features such as automatically inputting the due date for you, and warning you when invoices are overdue. I also like the report function as well as it proves very useful come self assessment time. Frazer Link to comment Share on other sites More sharing options...
enbee Posted March 11, 2008 Share Posted March 11, 2008 Depends exactly what you are invoicing for but I currently use the rental desk nx software and that produces invoices. Its more usefull for kit than people but you could probably just build the people into it with rates etc. Link to comment Share on other sites More sharing options...
royzinrotherham Posted March 16, 2008 Share Posted March 16, 2008 http://www.easyinvoicing.co.uk is the best I have ever used .with a free trial download it will create a client list .add totals work out vat if required . print invoice, print delivery note ,all e mailable .set your payment due dates etc etc based in bradford good help line . Roy Link to comment Share on other sites More sharing options...
Ben Posted March 17, 2008 Share Posted March 17, 2008 I set up all mine in Excel its very simple I have a drop down list of customers/clients then on sellection it adds all the address details. I choose payment terms from a list and it works out the date due it works out line totals and vat for me and puts the info automatically into a spread sheet telling me how many days till due changes red when overdue and has all the details, took all of about 30 mins to set up with the formula and best of all its free and I can customise in any way I want Link to comment Share on other sites More sharing options...
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