KateBrudenell Posted October 4, 2017 Share Posted October 4, 2017 Position: Project Manager Location: Cambridge (GreatAbington) Hours: 40+ hours per week/flexible Salary: Negotiable, dependentupon experience Hawthorn, the creativetechnical event production expert, is looking to recruit an exceptionaltechnical event Project Manager to join our Cambridge team. Our Project Managers are acreative and dynamic team and work with a diverse range of clients to deliverstunning events - from conferences, exhibitions and showcases, to big partiesand intimate dinners. Responsible for management and delivery of the technicalproduction of high-profile live events at prestigious venues in the UK andbeyond, you will be expected to ensure we meet our clients’ high expectations,enabling your team to deliver the incredible service we pride ourselves upon. The Project Manager role goesbeyond event delivery – you will also play a part in supporting Hawthorn’sambitious plans for growth, assisting with the delivery of long term strategicgoals, building customer relationships, identifying business opportunities andclosing business deals, in collaboration with the business development team. You will also be a brandambassador for Hawthorn, ensuring that we are represented, seen, heard andunderstood in the right way, in line with our culture and values. This is an exciting role forthe right candidate – every project is different and you’ll be involved witheach event from start to finish, leading a brilliant team who specialise inmaking things happen. It goes without saying that the right person for thisrole will be a strong leader with significant experience of all aspect oftechnical event production and a commitment to demonstrating best practice. You’llalso be a great team player with laser-sharp attention to detail, who thriveson finding solutions to problems and keeps a cool head when things don’t goexactly to plan. Your responsibilities Responding to New Opportunities To assess and respond to new opportunities from existing or new accounts in a timely, on brand and coherent way. This may take the form of a basic quotation through to a full proposal including design and creative concept, 3d visualisations, event narrative, delivery timeline and client investment To manage the pitch/quotation process ensuring internal resource is utilised in line with the perceived value of the project/account Ensure all opportunities are recorded appropriately on to the CRM system in line with the guidelines Ensure all correspondence relating to quotations or projects is filed in the agreed location, accessible to all[*]Pre-production and Logistics To allocate and organise crew to include producing crew plans and crew briefing documents, ensuring information is entered on to the XXL scheduling software To allocate and book trucking, third party suppliers and subcontractors, accommodation and subsistence, health and safety requirements and access plant hire equipment To carry out accurate and methodical site surveys and liaise with venue and contractors as required Specify and book equipment using Inspire and sub hire suppliers (where required) To work alongside various internal resource disciplines to ensure equipment is utilised throughout the business in the most efficient and profitable way To co-ordinate and delegate specific tasks to HODs/relevant skilled personnel to improve efficiency and delivery of the end product, harnessing relevant skills To produce technical drawings to provide a detailed plan of the project for others to work from To produce a detailed project timeline for the benefit of the internal team and the client in order to achieve predetermined deadlines Manage and monitor the overall budget in line with the quotation Ensure payment terms are agreed and adhered to and relevant invoices are issued at the agreed time[*]On Site[*] Effective management of all on site crew and sub-contractors whilst maintaining an effective line of communication with all other relevant suppliers including the venue Ensure consistent, coherent on brand communication with the client, managing agreed expectations in terms of quality of delivery and agreed timelines whilst responding effectively and efficiently to any unforeseen situations To ensure safe working practices are adhered to in line with company policy To manage and where relevant delegate the responsibility of derigging post event to ensure all venues are left as found and the client is happy [*]Post Event[*] Carry out where relevant both internal and external debriefs and record connected information on to the CRM system that will assist with the development of the account On completion of the project, ensure a full reconciliation is completed to include sign off of purchase orders and/or supplier invoices, event related credit card expenditure and final invoices are issued to the client [*]Best practice To develop and or train other technical staff members where relevant as and when required with the company guidelines of best practice Physical and social conditions · Non standard working hours · Working away from home on occasions · Working both internally and externally onsite · Working all year round · Working weekends and bank holidays where required · Working at height · Working with plant and access equipment · Working nationally and internationally · Working in adverse weather conditions · Working in stressful and high pressured environmentsto given timelines. About you You’ll have: · Atsignificant experience of all aspects of technical event production in aleadership role · greatverbal and written communication skills · excellentcomputer skills – particularly Microsoft Word, Excel and Outlook · experienceof working under pressure and to tight deadlines · aproactive approach to solving problems Where you'll be We are seeking Project Managersto work from our Cambridge office in Great Abington. As we deliver eventsacross the UK and in Europe, regular travel will be expected. About us We are creative technical event production experts. It's our job to makeevents look and sound amazing. And after 28 years in the business, we reallyknow our stuff. Named by the London Stock Exchange in 2015 as one of the '1000 Companiesto Inspire Britain', we believe every event should be an incredible experience.Using the very latest event technology, we create spectacular bespokesolutions, in the UK and beyond. We install equipment in venues and when onlythe kit is needed and not the whole caboodle, we hire it out. We sell equipmentfrom leading manufacturers too. Based in Leicestershire, London and Cambridge, with our cutting-edgegear, ingenious 150-strong team and unwavering focus on quality, we're proud todeliver a truly amazing service, every time. And that's why many of our clientschoose to work with us again and again. Interested? Email your CV with a covering letter outlining your experience and whyyou're the right person for the job to: brightsparks@hawthorn.biz For an informal chat about the role, contact James Hunter on 01223897696 or email james.hunter@hawthorn.biz Deadline for applications: 20th October 2017 Link to comment Share on other sites More sharing options...
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